When S decided to run the Loch Ness Marathon she knew that she wasn’t alone. When you join team HBUK you’ll be part of the wider HBUK friends and family network. And you’ll be making sure that our many wounded service personnel and veterans benefit from your hard work to raise money by making our courses possible.
• Bring and buy sale
• Bike ride
• Eco day
• Fashion Show
CAN YOU PUBLICISE MY EVENT?
Telling as many people as possible about what you are doing is crucial to making it a huge success. HorseBack UK is unable to publicise the event,but we do recommend a few actions:
Put up flyers and posters. Contact your local paper and radio station and let them know what you are doing. Also check if they have a listings section online and add your event.
The HorseBack UK events page is able to feature your plans if you choose this option when you register your event on our registration form. Unfortunately we cannot send information about your event to our mailing list.
We can also help with social media. We have a twitter account, and if you tweet us at @HorseBackUK about your event, we will try and retweet to our followers. Unfortunately we cannot guarantee retweets. You can also post on our Facebook page.
CAN YOU HELP FUND MY EVENT?
We are extremely grateful that you have decided to fundraise for us, but unfortunately we are unable to help you pay for your event. All money raised in support of HorseBack UK is allocated and spent to help our wounded service personnel and veterans.
CAN I COVER MY OWN EXPENSES?
Yes, from the amount you raise you can take out personal expenses, but these must be within reason and you must keep a record and have proof of the expense.
Personal costs could include insurance, transport costs, telephone calls and printing. You cannot pay yourself a fee for organising the fundraiser.
Please be aware in the event that the costs of your fundraising activity exceed the amount of money you raise, you will have to pay for the deficit out of your own resources. HorseBack UK will not be able to contribute to any deficit.
HOW DO I ORGANISE A PUBLIC COLLECTION?
We request that you don’t collect money door to door, but if you would like to do a collection in public places, you will need to possess a letter of authority from HorseBack UK and you must get a licence from your local authority (you can find details about this on your Local Authority’s website).
If there is still something we have not answered – please send your email enquiries to firstname.lastname@example.org
CAN I USE THE HBUK LOGO?
Yes, if you would like to use our logo in any marketing material please fill in our logo request form here. If you have any questions you can email email@example.com
Once you have got the logo, please email your designs to firstname.lastname@example.org so they can be approved. You would be unable to use the logo on items that are to be sold without our approval.
CAN I GET FREE MERCHANDISE?
• All the funds we raise are to enable us to deliver our courses. Therefore we are unable to give away anything for free, but if you would like to sell HorseBack UK merchandise at your fundraiser we can provide you with stock.
• We can provide a HorseBack UK pack to enable you to sell our merchandise on a sale or return basis.
• To find out more, or order your merchandise, please call Emma Hutchison on 01339 880 487.Then all you need to do is sell the goods and return what is left after your fundraiser.
CAN SOMEONE FROM HBUK ATTEND MY EVENT?
We have an incredible team here at HorseBack UK and we will try to help with things like cheque presentations and speaking about the work HorseBack UK does. Unfortunately we cannot guarantee we can go to every event but if you contact Emma Hutchison on 01339 880 487 or email email@example.com she will try to help.
WHAT INSURANCE DO I NEED FOR MY EVENT?
You may need to take out event insurance and public liability insurance. An event insurance company would be able to advise you on the right level of cover required to suit your activities.
The different types include:
• Public Liability cover
• Event Cancellation Insurance
• Travel or Health Insurance
• Cover to meet any contractual conditions
• Damage to property owned, hired or borrowed
If the fundraising is by a group of people attached to a firm, the company’s insurers may consider providing some cover for a staff or customer charitable event.
CAN YOU ORGANISE FOR A SOLDIER TO COME TO MY EVENT?
Having military personnel or a veteran at your fundraiser can be a big boost, but unfortunately HorseBack UK cannot organise a serving soldier to come along. We recommend you contact your nearest garrison or TA or Reserves recruitment office and ask them about the possibility of having soldiers at your event. Also please be aware if you are organising any media coverage, a serving soldier cannot do any interviews without MOD media clearance, and this takes anywhere between 4-6 weeks. If you have any further questions please email firstname.lastname@example.org
WHAT IF I WANT TO HAVE A RAFFLE OR COMPETITION?
If you are planning a lottery (such as a raffle, tombola or sweepstake), you should be aware that there are strict laws and rules about what you can do. For those of you in Scotland, Englandor Wales, the Gambling Commission publishes useful guidance about these at www.gamblingcommission.gov.uk. The Northern Ireland Council for Voluntary Action publishes guidance for Northern Ireland at www.nicva.org.
WHAT SHOULD I DO WITH THE MONEY AT MY FUNDRAISER?
We recommend you make use of a lockable cash box so if you are running a stall or taking donations you can store the cash in a secure location.
At larger functions, handling the money is a full-time job for one of the organising team. It is good practice for two people to be present whenever cash is handled and, wherever possible, the money should be counted and verified by both people. Everybody should be conscious of security and the possibility of theft of cash.
We recommend having a receipt book for your own records and to give receipts to people who require them (for a donation, for example). Books can be bought from most stationary shops, and you can obtain money bags from the bank for all coins and notes.
CAN I SAY WHAT THE MONEY I RAISE IS SPENT ON?
We have a number of different projects where your donation can be allocated. In advance of making your donation please call Emma Hutchison on 01339 880 487 to discuss current projects and initiatives if you would like to allocate your funds to a specific project.
I AM UNDER EIGHTEEN AND WANT TO ORGANISE A FUNDRAISER, IS THIS POSSIBLE?
Yes, HorseBack UK welcomes all fundraisers no matter what their age. If you are under eighteen or have people involved in the organisation that are, please make sure they have permission from their parent or guardian, and are supervised by a responsible adult.
To register your fundraising plans, a parent or guardian would need to complete the form on your behalf.
Children should never approach strangers about fundraising. It is illegal for children under 16 years of age to participate in public collections. Never leave your children unsupervised during an event or fundraising activity.
GET YOUR COMPANY INVOLVED
HorseBack UK works with partner organisations across Scotland who share a single combined vision: to provide direct, practical support for our wounded servicemen, women and veterans who are injured in the service of our country.
There are a number of ways that your company can choose to work with us; from nominating us as your Charity of the Year, sponsoring a particular project or giving us professional expertise.
Working with partners ranging from global corporations to the local printers, HorseBack UK has a range of bespoke partner opportunities which can transform the way that a business is seen by both employees and the public while at the same time transforming lives.